Privacy Policy

1. Introduction

YPAI ApS ("YPAI", "we", "us", or "our") operates the YPAI Voice mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.

YPAI Voice is a research tool designed for academic and professional audio data collection. By using this App, you agree to the collection and use of information in accordance with this policy.

2. Data Controller

3. Information We Collect

3.1 Personal Information You Provide

When you use YPAI Voice, we collect:

• Participant ID: Alphanumeric identifier (provided by research coordinators)
• Voice Recordings: Audio files of your spoken responses to research prompts
• Metadata: Recording timestamps, duration, audio quality metrics
• Device Information: Operating system version, app version, device type

3.2 Information Automatically Collected

• Usage Data: App interaction patterns, error logs, crash reports
• Performance Metrics: Recording quality indicators, upload success rates
• Device Identifiers: Anonymous device ID for technical support

3.3 Information We Do NOT Collect

4. How We Use Your Information

4.1 Primary Research Purposes

• Academic linguistics research
• Speech pattern analysis
• Audio quality validation
• Dataset creation for AI model training (anonymized)

4.2 Operational Purposes

• Improving app functionality and user experience
• Providing technical support
• Detecting and preventing fraud or misuse
• Complying with legal obligations

5. Data Storage and Security

5.1 Storage Infrastructure

• Voice Recordings: Stored in Cloudflare R2 (European region)
• Metadata: Stored in secure databases with encryption at rest
• Retention Period: Audio files retained for 5 years for research purposes; metadata retained indefinitely in anonymized form

5.2 Security Measures

We implement industry-standard security practices:

• AES-256 encryption for data at rest
• TLS 1.3 encryption for data in transit
• Access controls and audit logging
• Regular security assessments

6. Data Sharing and Disclosure

6.1 Research Partners

Voice recordings may be shared with:

• Academic institutions conducting approved linguistics research
• Data labeling partners for transcription and annotation (under strict NDAs)
• AI research organizations for model training (anonymized datasets only)

All partners sign Data Processing Agreements (DPAs) ensuring GDPR compliance.

6.2 Service Providers

We use third-party services:

• Cloudflare R2: Audio file storage (EU region)
• Sentry: Error tracking and performance monitoring
• PostHog: Analytics (anonymized usage patterns)

6.3 Legal Requirements

We may disclose data if required by law, court order, or government regulation.

7. Your Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have the following rights:

8. Children's Privacy

YPAI Voice is not intended for users under 18 years of age. We do not knowingly collect data from children. If we discover we have collected data from a minor, we will delete it promptly.

9. International Data Transfers

Your data may be transferred to countries outside the EEA. We ensure adequate safeguards:

• EU Standard Contractual Clauses with non-EU partners
• Cloudflare R2: Data stored exclusively in EU region

10. Data Retention

• Voice Recordings: Retained for 5 years for research purposes
• Metadata: Anonymized and retained indefinitely for statistical analysis
• Participant IDs: Retained for 7 years for audit compliance

You may request early deletion by contacting [email protected].

11. Changes to This Privacy Policy

We may update this policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of the App after changes constitutes acceptance.

12. Contact Us

For privacy-related questions or to exercise your rights:

13. Supervisory Authority

If you believe we have not addressed your privacy concerns, you may file a complaint with: